Keeping you safe

Last updated: 24/11/2021

Your safety and your business are our priorities. At IBTM World, both are in safe hands.

At IBTM World, we are all about connecting people, and so the health and safety of our visitors, exhibitors and staff is of the utmost priority. Our team are working closely with local authorities, partners and venues to implement robust safety measures, which mean our event may look a little different this year. On this page, and in our communications to you, we will continue to update you with the specifics as we approach the show.

Stay Safe Guidelines

Essential information for anyone who will be present at our event. Learn about our increased hygiene measures and medical safeguarding. (Event health and safety precautionary guidelines are subject to change as directed by the local authorities.)

Before

Inbound Travel Advice

Please ensure you have taken the time to read all of the latest Government, Public Health, travel and testing guidance. You can find these here.

Registration

Please make sure you register and print your badge before attending. Admission will be strictly by registration in advance only and details may be used for contact tracing if necessary.

Plan ahead

Plan your visit before you arrive at the venue. Knowing what you are going to do and where to go will contribute to safe and productive attendance. Also plan how to get to and from the venue by checking any relevant travel advice or restrictions.

Stay home if you are unwell

All guests are encouraged to check you are feeling well before attending our event. Please ensure that you are in good health, with no fever or other symptoms related to COVID-19, before travelling to the venue. 

Before

COVID Status

All attendees will need to demonstrate proof of COVID-19 status to enter the event. On arrival you will need to present a text, email or pass to verify your COVID status is one of the following:

  • Proof of completion of a full course of vaccination (completed at least two weeks prior to arrival)
  • Proof of a negative Rapid Antigen Test or negative PCR result taken within 72 hours of arrival
  • Proof of natural immunity shown by a positive PCR test result for COVID-19, lasting for 180 days from the date of the positive test and following completion of the self-isolation period.

Please note that we will not accept physical rapid antigen test strips as a valid proof of status.

Overseas visitors can show their proof of vaccination card from their country of origin.

On Arrival

There will be additional entry measures this year. Please have your printed badge and proof of COVID-19 status ready to show to our event security and registration staff, and allow plenty of time to go through the checks at the entrance.

Badging

To help manage queues we will not provide printing facilities for VISITOR badges as we have in previous years.

Therefore all visitors must print their badge BEFORE arriving in order to gain access to the event. Please note that your badge must be printed in colour. We will provide badge holders and lanyards upon arrival.

During

Inside our event we are making meeting and doing business as safe as possible for everyone.

Face Masks

Face masks must be worn in all areas of the show. The KN95/FFP2 mask is the preferred option.

Hygiene

Hand sanitisers will be readily available throughout the venue. Please continue to follow guidance and wash your hands frequently.

Physical Distancing

Increased spacing will be in place across the exhibition floor, so that you can move safely through the whole venue whilst maintaining a safe distance. Signage will be used throughout to communicate safe practices and show the direction of pedestrian movement.

Ventilation

Ventilation will be increased, improving fresh air circulation in line with the latest guidance.

Cleaning

We will maintain the highest standards of cleaning before, during and after the event, including frequent cleaning of all high touch points.

Food and beverage

All catering facilities will be open but in line with the latest government guidance. Cashless payments are encouraged. 

Exhibitor stands

Exhibitors are reviewing stand designs to ensure physical distancing is maintained. Capacities for each stand will be displayed clearly.

When Meeting

Avoid shaking hands and exchanging physical business cards or literature. We will be using Emperia to support safe sharing at our events. Find out more here.

Onsite PCR & Rapid Antigen Testing

Not sure where to book your COVID-19 travel tests? No worries – we’ll provide testing facilities from Tuesday 30th November through to Thursday 2nd December. These tests will be provided onsite at the FIRA on a first-come, first-served basis, and attendees will be expected to cover the cost of their own tests.

How does it work?

  1. Follow the links below to select the date and time of your test
  2. You will receive an email with confirmation of your purchase
  3. Come to the South Access Level -1 at the venue

Exhibit Safe

Exhibiting at IBTM World may look a little different this year, but it will continue to be the place where ideas spark and new opportunities begin. Click here for information for exhibitors at the event. Learn about what you’ll need to prepare in advance, onsite precautions and improved stand-build procedures

COVID-19 Safety and Security

Your safety and security is our priority. We work closely with our venue to assess risks and develop comprehensive plans to keep you safe. Click through to read up on some of the safety measures you can expect to see at IBTM World. 

Events in the new normal

The Second Edition of Reed Exhibitions’ Global COVID-19 ‘Safety Shows’ Health & Safety strategy represents a refresh, keeping pace with the evolving pandemic; emerging research; changes in thinking and practice etc. as the event industry gradually adapts and reopens for business. We’ve planned-for and tested the ‘what’ and the ‘how’ that will be necessary to respond to the risks associated with COVID-19.

FAQ's

You can find the most recent guidance for travellers to Spain by visiting the Spanish Travel Health Portal via this link https://www.spth.gob.es/. This is the current advice you would need to follow for arriving in Barcelona. For your return journey you will need to check your local government guidelines to understand what you would need to do upon arrival at you home destination. Please note we cannot advise if this information will change between now and when the event is due to take place.

We are working on testing solutions for our international attendees and will update this section shortly.

All travellers who travel to Spain by air or sea must complete a simple Health Control Form.
Up to date information on travel to Spain can be found on the Travel Safe website: https://travelsafe.spain.info/en/before/

The health and safety of our participants continues to be our priority, as such we will be following closely the guidelines as set by the local Government and venue and actively administering the new rules when planning IBTM World

Please visit our health & safety page for more information: https://www.ibtmworld.com/en-gb/help/safety.html

In Spain, mask use is still mandatory indoors or in enclosed spaces and on all public transport. All attendees are therefore required to wear a facemask in all areas of the show.

We strongly recommend using a KN95/FFP2 mask rather than fabric or surgical masks.

The safety and security of our staff and attendees is our priority.  We work closely with the venue, location and national authorities to identify and assess risks, and develop security plans for our events.

Visit our health & safety page for more details on COVID-19 Safety and Security at our events: https://www.ibtmworld.com/en-gb/safety-and-security.html

You should follow the guidance on the link below and call 061 for further information.

The Spanish health authorities may also contact you directly and communicate next steps which we will facilitate as required through our contact tracing measures.

https://canalsalut.gencat.cat/web/.content/_A-Z/C/coronavirus-2019-ncov/material-divulgatiu/triptic-seguiment-contactes-EN.pdf

Up to date information on regional COVID-19 safety measure can be found on the Travel Safe website: https://travelsafe.spain.info/en/during/

If you develop mild COVID-19 symptoms whilst in Spain you should self isolate and phone 061 for further guidance. If you experience a worsening of symptoms call 112 for emergency medical assistance.

061 is the number for Catalonia. To find the appropriate number for other regions please use this link; https://www.mscbs.gob.es/profesionales/saludPublica/ccayes/alertasActual/nCov/telefonos.htm

If you develop symptoms onsite and require immediate medical attention you should attend the first aid room in Hall 3 if you are able to, or request medical assistance by phoning the first aid room on +34 93 233 40 02. The medical team onsite will arrange appropriate treatment and transportation to the nearest hospital for you.

If you develop symptoms and do not require medical help please make your way to the nearest exit, avoiding any unnecessary contact and inform the Organisers of your symptoms by calling +34 93 233 42 79. You should self isloate at home or in your hotel and call 061 for further guidance.

Guidance if you develop symptoms; https://www.mscbs.gob.es/profesionales/saludPublica/ccayes/alertasActual/nCov/ciudadania/docs/200327_Decalogo_como_actuar_COVID19_ingles.pdf

Guidance on self isolating; https://www.mscbs.gob.es/profesionales/saludPublica/ccayes/alertasActual/nCov/ciudadania/docs/200326_AislamientoDomiciliario_COVID19_ingles.pdf

 

Yes, to ensure the safety of the Event following pilot event results and latest government advice, all attendees entering the Venue will be required to provide one of the following:

  • Proof of full course of vaccination; 
  • Proof of negative COVID test within the last 72 hours (Rapid Antigen Test is accepted); or
  • Proof of natural immunity shown by a positive PCR test result for COVID-19, lasting for 180 days after the date of the positive test and following completion of the self-isolation period.

Current guidance suggests that verifying attendees COVID-19 Status is an effective way of reducing the risk of transmission among large groups. Studies of those who have received a full vaccination course demonstrate that the risk of carrying and transmitting the disease is vastly reduced. For those not vaccinated, a Rapid Antigen Test has been proven as a reliable way of indicating if people are currently carrying the virus. Therefore, this evidence suggests that this is the best way to keep everyone safe.

Proof of vaccination status and test results can be demonstrated via the EU Digital COVID Certificate. Further information can be found here: https://ec.europa.eu/commission/presscorner/detail/en/ip_21_2593

International attendees can show their equivalent of the EU Digital COVID Certificate from their country of origin.

You will need the QR code or the ID number from the test strip to report your result. You can show your proof of a negative test via email or text message.

Fully vaccinated means 2 weeks after completing a full course of vaccination. So in this instance you will need to show proof of a negative rapid antigen test taken within 72hrs prior to attending the event.

There are a small number of exemptions for individuals who have a medical reason which means they cannot vaccinate or test.

If this applies to you then you will need to self-declare your medical exception directly with the venue staff upon arrival.

Yes, checks will be carried out every day. If you are attending show on proof of a negative PCR or rapid antigen test and it exceeds the 72-hour limit then you will need to provide additional test results. We recommend that you bring additional rapid antigen tests with you.

Attendees can access both rapid antigen and PCR testing at South Access Level -1 (down the escalators from the main registration area). Please note that individuals are responsible for covering the costs of their own tests.

Book PCR Test

Book Rapid Antigen Test

No. There will be no onsite registration facilities this year to help us manage attendee numbers onsite so you must register in advance.

Yes. To help manage queues we will not provide printing facilities as we have in previous years.

All visitors must print their badge before arriving in order to gain access to the event. Please note that your badge must be printed in colour.

We will provide badge holders upon arrival.

Badge allocations have been limited this year to support the currently physical distancing safety requirements in Spain.

As with all COVID-19 safety measures physical distancing requirements will be monitored continuously in the run up to IBTM World.

If you have any queries regarding your allocations please speak to your Sales Representative: https://www.ibtmworld.com/en-gb/help/contact-us.html

Yes, there will be complimentary cloakroom facilities available however please only bring essential items with you as space is limited.

Due to the continued unpredictability of the current climate, we are constantly monitoring the situation and will notify everyone if anything changes.

We will be in touch via email, press releases and all our social media channels as soon as decisions are made with all the information you need.

In the unlikely situation that there is a positive case of COVID-19 onsite, we will work with Fira Barcelona and the local health authorites to support their contact tracing meaures which may include sharing of visitor data.

For further information about how we use your data please view our privacy policy: https://privacy.rxglobal.com/en-gb.html

Responding effectively to COVID-19 is a shared responsibility. We must all adopt new practices, respect each other, and follow science-based guidelines to safeguard ourselves and others. Let’s work together to overcome the challenges, bring people together and get businesses growing again.

Hugh Jones
CEO, Reed Exhibitions

Contact us

We hope that helped provide more clarity about safety procedure at the event however, if you have any questions, please get in touch with a member of our team – we’re here to help!

FAQs

Have a few questions about the event? Take a look at our FAQ page, where we’ve answered some of the most commonly asked questions, to help you get the most out of the event.