IBTM World logo in header
30th Nov-2nd Dec 2021

Keeping you safe

Last updated: 27/09/2021

Your safety and your business are our priorities. At IBTM World, both are in safe hands.

At IBTM World, we are all about connecting people, and so the health and safety of our visitors, exhibitors and staff is of the utmost priority. Our team are working closely with local authorities, partners and venues to implement robust safety measures, which mean our event may look a little different this year. On this page, and in our communications to you, we will continue to update you with the specifics as we approach the show.

Stay Safe Guidelines

Essential information for anyone who will be present at our event. Learn about our increased hygiene measures and medical safeguarding. (Event health and safety precautionary guidelines are subject to change as directed by the local authorities.)


Inbound Travel Advice

Please ensure you have taken the time to read all of the latest Government, Public Health, travel and testing guidance. You can find these here.


Please make sure you register and print your badge before attending. Admission will be strictly by registration in advance only and details may be used for contact tracing if necessary.

Plan ahead

Plan your visit before you arrive at the venue. Knowing what you are going to do and where to go will contribute to safe and productive attendance. Also plan how to get to and from the venue by checking any relevant travel advice or restrictions.

Stay home if you are unwell

All guests are encouraged to check you are feeling well before attending our event. Please ensure that you are in good health, with no fever or other symptoms related to COVID-19, before travelling to the venue. 

On Arrival

There will be additional entry measures this year. Please have your printed badge ready to show to our registration staff and allow plenty of time to go through checks at the entrance.


To help manage queues we will not provide printing facilities as we have in previous years. Therefore all visitors must print their badge before arriving in order to gain access to the event. Please note that your badge must be printed in colour. We will provide badge holders upon arrival.


Inside our event we are making meeting and doing business as safe as possible for everyone.

Face Masks

Face masks must be worn in all areas of the show and we strongly recommend using a KN95/FFP2 mask rather than fabric or surgical masks.


Hand sanitisers will be readily available throughout the venue. Please continue to follow guidance and wash your hands frequently.

Physical Distancing

Increased spacing will be in place across the exhibition floor, so that you can move safely through the whole venue whilst maintaining a safe distance. Signage will be used throughout to communicate safe practices and show the direction of pedestrian movement.


Ventilation will be increased, improving fresh air circulation in line with the latest guidance.


We will maintain the highest standards of cleaning before, during and after the event, including frequent cleaning of all high touch points.

Food and beverage

All catering facilities will be open but in line with the latest government guidance. Cashless payments are encouraged. 

Exhibitor stands

Exhibitors are reviewing stand designs to ensure physical distancing is maintained. Capacities for each stand will be displayed clearly.

When Meeting

Avoid shaking hands and exchanging physical business cards or literature. We will be using Emperia to support safe sharing at our events. Find out more here.

Hygiene Screens

At service counters and catering outlets, hygiene screens will be in place for yours staff safety.

Exhibit Safe

Exhibiting at IBTM World may look a little different this year, but it will continue to be the place where ideas spark and new opportunities begin. Click here for information for exhibitors at the event. Learn about what you’ll need to prepare in advance, onsite precautions and improved stand-build procedures

COVID-19 Safety and Security

Your safety and security is our priority. We work closely with our venue to assess risks and develop comprehensive plans to keep you safe. Click through to read up on some of the safety measures you can expect to see at IBTM World. 

Events in the new normal

The Second Edition of Reed Exhibitions’ Global COVID-19 ‘Safety Shows’ Health & Safety strategy represents a refresh, keeping pace with the evolving pandemic; emerging research; changes in thinking and practice etc. as the event industry gradually adapts and reopens for business. We’ve planned-for and tested the ‘what’ and the ‘how’ that will be necessary to respond to the risks associated with COVID-19.


You can find the most recent guidance for travellers to Spain by visiting the Spanish Travel Health Portal via this link https://www.spth.gob.es/. This is the current advice you would need to follow for arriving in Barcelona. For your return journey you will need to check your local government guidelines to understand what you would need to do upon arrival at you home destination. Please note we cannot advise if this information will change between now and when the event is due to take place.

We are working on testing solutions for our international attendees and will update this section shortly.

All travellers who travel to Spain by air or sea must complete a simple Health Control Form.
Up to date information on travel to Spain can be found on the Travel Safe website: https://travelsafe.spain.info/en/before/

The health and safety of our participants continues to be our priority, as such we will be following closely the guidelines as set by the local Government and venue and actively administering the new rules when planning IBTM World

Please visit our health & safety page for more information: https://www.ibtmworld.com/en-gb/help/safety.html

In Spain, mask use is still mandatory indoors or in enclosed spaces and on all public transport. All attendees are therefore required to wear a facemask in all areas of the show.

We strongly recommend using a KN95/FFP2 mask rather than fabric or surgical masks.

The safety and security of our staff and attendees is our priority.  We work closely with the venue, location and national authorities to identify and assess risks, and develop security plans for our events.

Visit our health & safety page for more details on COVID-19 Safety and Security at our events: https://www.ibtmworld.com/en-gb/safety-and-security.html

You should follow the guidance on the link below and call 061 for further information.

The Spanish health authorities may also contact you directly and communicate next steps which we will facilitate as required through our contact tracing measures.


Up to date information on regional COVID-19 safety measure can be found on the Travel Safe website: https://travelsafe.spain.info/en/during/

If you develop mild COVID-19 symptoms whilst in Spain you should self isolate and phone 061 for further guidance. If you experience a worsening of symptoms call 112 for emergency medical assistance.

061 is the number for Catalonia. To find the appropriate number for other regions please use this link; https://www.mscbs.gob.es/profesionales/saludPublica/ccayes/alertasActual/nCov/telefonos.htm

If you develop symptoms onsite and require immediate medical attention you should attend the first aid room in Hall 3 if you are able to, or request medical assistance by phoning the first aid room on +34 93 233 40 02. The medical team onsite will arrange appropriate treatment and transportation to the nearest hospital for you.

If you develop symptoms and do not require medical help please make your way to the nearest exit, avoiding any unnecessary contact and inform the Organisers of your symptoms by calling +34 93 233 42 79. You should self isloate at home or in your hotel and call 061 for further guidance.

Guidance if you develop symptoms; https://www.mscbs.gob.es/profesionales/saludPublica/ccayes/alertasActual/nCov/ciudadania/docs/200327_Decalogo_como_actuar_COVID19_ingles.pdf

Guidance on self isolating; https://www.mscbs.gob.es/profesionales/saludPublica/ccayes/alertasActual/nCov/ciudadania/docs/200326_AislamientoDomiciliario_COVID19_ingles.pdf


No, currently this is not a requirement of the Spanish Health Authorities for events to run and therefore we do not require this for entry into the IBTM World.
We will continue to monitor the situation closely and update our entry requirements accordingly.

No. There will be no onsite registration facilities this year to help us manage attendee numbers onsite so you must register in advance.

Yes. To help manage queues we will not provide printing facilities as we have in previous years.

All visitors must print their badge before arriving in order to gain access to the event. Please note that your badge must be printed in colour.

We will provide badge holders upon arrival.

Badge allocations have been limited this year to support the currently physical distancing safety requirements in Spain.

As with all COVID-19 safety measures physical distancing requirements will be monitored continuously in the run up to IBTM World.

If you have any queries regarding your allocations please speak to your Sales Representative: https://www.ibtmworld.com/en-gb/help/contact-us.html

Yes, there will be complimentary cloakroom facilities available however please only bring essential items with you as space is limited.

Due to the continued unpredictability of the current climate, we are constantly monitoring the situation and will notify everyone if anything changes.

We will be in touch via email, press releases and all our social media channels as soon as decisions are made with all the information you need.

In the unlikely situation that there is a positive case of COVID-19 onsite, we will work with Fira Barcelona and the local health authorites to support their contact tracing meaures which may include sharing of visitor data.

For further information about how we use your data please view our privacy policy: https://privacy.rxglobal.com/en-gb.html

Responding effectively to COVID-19 is a shared responsibility. We must all adopt new practices, respect each other, and follow science-based guidelines to safeguard ourselves and others. Let’s work together to overcome the challenges, bring people together and get businesses growing again.

Hugh Jones
CEO, Reed Exhibitions

Contact us

We hope that helped provide more clarity about safety procedure at the event however, if you have any questions, please get in touch with a member of our team – we’re here to help!


Have a few questions about the event? Take a look at our FAQ page, where we’ve answered some of the most commonly asked questions, to help you get the most out of the event.