Prepare to exhibit
Your exhibition starts here
Whether it’s your first time or your twentieth, success begins before you arrive. Use our tools, guides, and opportunities to plan your best IBTM World yet.
Essential exhibitor tools
Exhibitor Portal
Manage profiles, register badges, and access everything you need in one place.
Exhibitor Manual
The manual gives you clear, step-by-step information to help you plan, prepare, and get the most from your participation at IBTM World.
Order Badges & Visa Letters
Use the Exhibitor Portal to register your team badges and download visa invitation letters in just a few clicks — helping your team arrive prepared and on time.
Book accommodation
Find the perfect hotel for your visit by booking with our hotel partner, Hotelmap. Use
the search function or check out the recommendations.
View floorplan
Explore the floorplan to see your stand location, discover key zones, and organise your schedule to make every minute in Barcelona count.
Get the most from your tools and tech
Watch our quick video guides to help you complete your profile, set preferences, and use digital tools that maximise your visibility and impact at the show.
Be seen, recognised, and remembered.
Boost your brand before, during, and after the show with curated digital and onsite visibility.
Our sponsorship and promotional packages are designed to put your brand in front of:
- The right audience
- The most relevant buyers
- The global events community — all year round
Some opportunities are limited, so secure yours early to stay top of mind when decisions are made.
SmartSpace
Simplify your stand build with flexible, cost-effective options tailored to your goals.
Bespoke Designs
Bring your brand vision to life with a stand design created just for you. Once you’ve defined your idea, simply share your brief with our SmartSpace team — they’ll craft a concept tailored to your goals, audience, and style. Already have a design in mind? Share it with us, and we’ll help you bring it to life. Need inspiration? Explore our photo gallery below and imagine the possibilities.
System Stands
A flexible, cost-effective solution designed to help your brand stand out. Choose your stand size, one or two open sides, and one of our three main design styles (ONS, SUR, or PIC). From there, our modular system allows you to tailor every detail using smart, interchangeable components — giving you a stand that looks unique, performs beautifully, and delivers real impact.
Stay ahead and make every deadline count.
To secure your preferred appointments and make the most of your schedule, complete your Appointment Preferences and Request Deadlines on time. Your proactive planning helps us deliver the best possible experience for you and your team. Please note that these dates are subject to change, so please revisit this site often. Last updated: 13/10/2025.
| Task | Opens | Closes |
|---|---|---|
| Accommodation Booking | LIVE |
First-come, first-served
|
| Complete Your Profile | LIVE |
23 September 2025
|
| Register Your Sharers | LIVE |
23 September 2025
|
| Select the buyers you want to meet (PSA) |
22 September 2025
|
16 October 2025 (9am UK)
|
| Online Badging |
3 October 2025 (12pm UK)
|
20 November 2025
|
| Add more appointments to your diary - Only Visitor Buyers |
27 October 2025
|
10 November 2025
|
| Add more appointments to your diary - All Buyers and Exhibitors |
30 October 2025 (12pm UK)
|
10 November 2025 (4pm UK)
|
| PDF Diaries Sent |
17 November 2025 (5pm UK)
|
N/A
|
| Mobile App |
15 November 2025 (12pm UK)
|
N/A
|
Arrival Transfers from Airport
| Date | Hours | Information |
|---|---|---|
| Tuesday 18th |
07:00 - 09:30
|
Complimentary airport transfer to FIRA GRAN VIA
|
Departure Transfers
Complimentary transfer provided only for departures on Thursday
| Date | Hours | Information |
|---|---|---|
| Thursday 20th |
16:00 - 18:00
|
Complimentary airport shuttle from Fira Gran Via to the Airport
|
Need more information?
We’re here to help you make the most of your time at IBTM World. Talk to our team to explore all the opportunities available to boost your presence, connect with the right people, and achieve your business goals.