Prepare to exhibit
Your exhibition begins here
Whether you have exhibited before or are joining us for the first time, we look forward to welcoming you to Barcelona.
Your opportunity starts today, and there is a lot you can do between now and IBTM World to have the best experience and return on your investment.
Essential exhibitor tools
Exhibitor Portal
Your portal for completing your exhibitor profile, accessing the Exhibitor Manual and registering badges.
Exhibitor Manual
The manual is designed to provide you with simple, step by step information to help you effectively plan your participation at IBTM World.
Order Badges & Visa Letters
Visit the Exhibitor Portal to register your team badges and download any visa invitation letters.
Book accommodation
Find the perfect hotel for your visit to AIX by booking with our hotel partner, Hotelmap. Use
the search function or check out the recommendations.
View Floorplan
Plan ahead and make the most of your show by viewing the floorplan.
Video Guides
Watch our video guides, covering everything from completeing your profile to selecting preferences to digital tools to maximise your at show experience.
Sponsorship & Advertising Opportunities
Be at the forefront of visitors’ minds when they are choosing which exhibitors, products and demonstrations to see at IBTM World.
Discover our range of digital or physical sponsorship and promotional opportunities that can put your brand in front of:
relevant visitors
your target audience
at the show
all year round
Place your products and services in front of the interiors industry 365 days a year and propel your brand to new heights. Some of our more exclusive opportunities are limited to one exhibitor, so act now to secure the right one for you, before someone else does!
SmartSpace
We can build your stand
To offer you a unique and cost effective stand design and build option without the hassle of expensive stand designers and builders, we used our expertise to develop SmartSpace.
You can choose fully customised bespoke or modular system stands, which can be altered to your preferences and are tailor-made to meet your needs. Here is a little more about your options.
Bespoke Designs
A completely unique design concept, designed specifically to your requirements. Once you have decided on an idea for your stand, you will send your brief to the SmartSpace team who will design a stand concept. Alternatively, feel free to show the team an existing stand design you would like replicate (take a look through our photo gallery below for inspiration)!
System Stands
A tailored, cost effective and flexible modular solution. Start the design process by choosing one or two open sides, your stand size and one of the three main designs (ONS, SUR and PIC). The System Stands can be tailored specifically to your requirements using a range of standard components that fit together to ensure it stands out from your competitors.
Quick Calendar Dates for IBTM World 2025
Actions Needing Your Attention
To help ensure you receive your preferred appointments and make the most of your schedule, please be sure to meet the Appointment Preferences and Appointment Requests deadlines. Your timely response will help us create an optimal experience for you.
| Task | Opens | Closes |
|---|---|---|
| Accommodation Booking | LIVE |
First-come, first-served
|
| Complete Your Profile | LIVE |
23 September 2025
|
| Register Your Sharers | LIVE |
23 September 2025
|
| Select the buyers you want to meet (PSA) |
22 September 2025
|
16 October 2025 (9am UK)
|
| Online Badging |
3 October 2025 (12pm UK)
|
20 November 2025
|
| Add more appointments to your diary - Only Visitor Buyers |
27 October 2025
|
27 October 2025
|
| Add more appointments to your diary - All Buyers and Exhibitors |
30 October 2025 (12pm UK)
|
10 November 2025 (4pm UK)
|
| PDF Diaries Sent |
17 November 2025 (5pm UK)
|
N/A
|
| Mobile App |
15 November 2025 (12pm UK)
|
N/A
|
Please note that these dates are subject to change, so please revisit this site often. Last updated: 11/06/2025.
Need more information?
We're here to talk you through all you need to know about all of the free and paid opportunities available to boost your presence and ensure you meet your business goals at IBTM World.