The Best New Event Technology in 2025

Technology has revolutionised many aspects of events for years, creating new ways to engage attendees, streamline the planning process and improve experiences to help boost events' reputations. If you want to stay ahead of the game in the event industry, keeping up to date on the best technology in the events industry and the most recent developments is the best way to ensure you're providing experiences for your attendees that will compete with and exceed those of your competitors.

In this article, we explore some of the best event technology solutions in 2025 and suggest some of the most effective ways to utilise these event technologies in your own events. From artificial intelligence to sustainability innovations, the role of technology in event management continues to evolve, offering event professionals unprecedented opportunities to create memorable experiences.

Event technology encompasses the digital tools, software platforms and technological solutions that support every aspect of event planning, execution and analysis. From registration systems and event management platforms to innovative engagement tools and data analytics, event tech has become the backbone of modern event management.

Today's event technology solutions include artificial intelligence-powered personalisation engines, immersive virtual and augmented reality experiences, blockchain-based security systems and sophisticated data analytics platforms. These technologies work together to create seamless, engaging and efficient event experiences that enhance human connections rather than replace them.

Event technology helps planners do more with less. It solves everyday challenges and opens up exciting new ways to plan and run events. What was once just a helpful tool for administrative tasks has now become a powerful advantage, supporting every stage of an event from start to finish.

Here are some of the most significant advantages of leveraging new technology solutions in events.

• Improves operational efficiency: Automates manual tasks like registration, scheduling and communications, saving time and resources.
• Enables personalisation at scale: Uses AI to deliver tailored agendas, messages and content to attendees automatically.
• Supports budget management: Helps track costs, forecast ROI and make smarter decisions about tech investment and resource allocation.
• Enhances attendee engagement: Creates opportunities for real-time interaction and feedback, increasing audience involvement.
• Strengthens security: Integrates biometric and blockchain-based solutions to protect attendees and their data.

Once you’ve secured an opportunity to be a virtual event speaker, there are a range of practical considerations that you’ll need to remember to prepare for the event. We’ve listed these below, with instructions on what you’ll need to be set up and ready to present.

Artificial intelligence (AI) remains one of the most transformative event technology trends, with 2025 seeing even more sophisticated applications. AI-powered solutions are streamlining event planning and creating hyper-personalised attendee experiences, making them essential components of modern event technology solutions.

Tailoring Information and Communication

It's a well-known piece of marketing advice that personalisation is one of the best ways to improve engagement. But individually tailoring all of your event communication can be a mammoth task, which is where AI tools like ChatGPT come in handy.

Once you've got the core messaging of your content planned and written, it's very easy to feed this into an AI text tool and get it to alter it slightly to suit different audiences, or even just include the name of each of your attendees. You're not relying on the software to write your messages for you, but you are editing it to suit the recipient and hopefully improve the impact it has as a result.

Advanced AI systems in 2025 can now analyse attendee behaviour patterns to provide hyper-personalised session recommendations and networking opportunities automatically.

Chatbots

Chatbots are a classic piece of technology in the events industry, utilising AI software to provide answers or support to basic questions for attendees. If you're not already using chatbots as part of your website or event app, it's a great way to utilise this kind of event tech and improve the attendee experience.

We're seeing more nuanced uses of chatbots for event brands in 2025, taking the technology and then tailoring it to use a branded tone of voice, or giving the chatbot a persona which aligns with the event brand.

 Advanced natural language processing now enables these AI assistants to handle complex queries, make recommendations and even assist with technical troubleshooting during events.

Event Data Analytics

There's a very interesting intersection between data collection software and AI analytics tools which can be a great way for organisers to tap into new insights. AI data analytics can often pick out trends that you might have skipped over, and this can be a fantastic way to identify methods of improving your events or highlight certain trends and patterns which can be zoned in on.

AI can also be a really useful tool to streamline event data analysis to make the process more efficient. In 2025, predictive analytics are helping event planners anticipate attendee needs, optimise resource allocation and prevent potential issues before they occur. Machine learning algorithms can predict attendance patterns, identify potential security risks and even forecast catering requirements with remarkable accuracy.

Translation and Captioning

Growing your attendee numbers is a goal for many events, and one barrier that can stand in the way of this is your events not being accessible to those who don't speak your language. AI technology has been developed that can be a huge help in overcoming this previous issue, providing real-time translation for talks and panels which means that everyone can attend and understand what's being said, even if it's not in their first language.

This technology doesn't just have to be applied to translation; AI can also be used to provide real-time captions, which improve accessibility for those who might be hard of hearing or struggle with auditory processing. Whether you're adding captions to a livestream of a talk or including them on a screen beside the speaker(s), this is a really beneficial use of AI technology that can help to significantly grow your attendee base.

Personalised apps for an event aren't a particularly new innovation, but what we continue to see in 2025 is this technology being used to improve attendee experience in a range of ways, offering more information instantly and helping to improve the overall event experience.

Tailored Itineraries

A really useful feature on many event apps is giving attendees a way of looking at the schedule, sharing information about the location of talks or workshops and allowing them to have an overview of what's happening at an event at their fingertips. One way that the best event technology is taking this further is allowing attendees to create their own personalised itineraries on the app, allowing them to select events that they want to attend and view their unique schedule and all the information they need.

This is a particularly useful feature for multi-day events or just events when multiple sessions are running at the same time, which attendees can choose from. Allowing attendees to put together their own itineraries can not only help to improve engagement before the event takes place, but also contribute to a better experience that feels more personalised.

You could also take this idea a step further by creating a range of different sample itineraries based on different attendee personas and featuring them on your app, giving users a starting point for planning what events they want to go to. You could even make the most of new event technology and incorporate AI into this idea, creating personalised itineraries for each attendee based on their interests. This approach combines event marketing technology with personalisation to create more targeted attendee experiences.

Real-Time Interaction

Engagement is a significant metric that every event organiser pays close attention to as part of measuring their success. A brilliant way that technology in the events industry has been used to help improve this is by creating opportunities for real-time interaction through an event app, allowing attendees to submit questions, answer polls and interact with discussions even when they are sitting in the audience.

Opportunities for real-time participation and interaction, whether that's asking a speaker questions, sharing your opinion on a panel topic or answering a question, are a fantastic way to ensure that attendees are much more engaged with what's happening at your event. Developing this feature on your app is a great way to be a part of popular event trends and help your attendees feel more connected and involved.

Messaging

Not all events involve networking, but the ones that do can make the most of event engagement technology by giving attendees the option to message the people they meet through the event app. By setting up a chat feature that only event attendees can use, you can help to increase activity on your event app and help attendees to stay connected, creating a better sense of community at the event.

You could even consider setting up a matchmaking feature where attendees are paired through the messaging section of your app based on common interests as a way to facilitate more connections.

Virtual reality (VR) and augmented reality (AR) technology continue to evolve, becoming more accessible and affordable for event organisers. These immersive technologies are creating new possibilities for attendee engagement and hybrid event experiences.

Remote Attendees

Hybrid and virtual events aren't new, but the kind of technology that can help run them smoothly is being improved all the time. One of the most interesting ways that VR is being used with technology in the events industry is to create fully immersive experiences for remote attendees that allow them to feel like they are there in the room at an event, improving engagement and creating a much more memorable experience.

This kind of VR innovation in events either requires the remote attendee to have their own VR technology or for the event to supply it, which can limit the applications of this idea. However, event planners now have the opportunity to create virtual versions of the event venue, which remote attendees can move around in to experience the event, or just set up in-person events so that VR tech can be used to experience these as though you're also in the room.

Interactive Experiences

One of the main event technology trends that is still going strong after several years is the use of VR and AR to create more interactive experiences for attendees at things like trade shows. In the MICE industry, we see a lot of this used by companies trying to showcase a destination or activity, using VR technology.

There are a wide range of ways that you can utilise aspects of VR and AR to better engage attendees as an exhibitor, but it's also a brilliant event innovation for organisers who want to create unique experiences. Consider the goals of your event and how you could integrate VR or AR to give attendees the chance to experience something different and fully immersive, whether this is used to promote your brand image or as part of a workshop or activity.

Security remains a key consideration for event planners, both at the event itself and concerning all of the digital information surrounding the attendees, vendors and speakers. New event technology in 2025 offers sophisticated solutions for both physical and digital security challenges.

Facial Recognition

Facial recognition technology powered by AI is beginning to be used in a range of security areas, and in the events industry, it can be a great way to increase attendee safety and make the process of arriving more streamlined.

Event technologies using facial recognition will scan a person's face, check that they are on a verified list of attendees and then allow them into the event without the need for much, if any, human verification. Advanced biometric systems in 2025 also include contactless fingerprint scanning for enhanced security in high-profile events.

When you have a lot of attendees arriving all at once, this can be a massive help. Not only is it an efficient way to verify entry, but it's also more secure than almost every other kind of digital check-in.

Cyber Security for Attendee Data

Cybersecurity threats and personal data regulations mean that data protection is a priority for event organisers. There are all kinds of new technologies for events that can be used to ensure that attendee data is kept safe from attacks or leaks, with blockchain databases being a popular example. When it comes to developing event apps or deciding on the software that you'll use, make sure that the cybersecurity credentials of what you're using are excellent.

Zero-trust security architectures are becoming standard in event technology platforms, ensuring that every access request is verified regardless of the user's location or device. Advanced encryption protocols provide additional layers of protection for sensitive event data.

Event planners are turning to technology to run greener, more efficient events. Smart tools like energy-saving venue systems and paperless solutions, such as mobile apps and QR codes, are helping reduce waste and cut down on resource use.

New tools can now track your event’s carbon footprint in real time, showing where energy is being used and where improvements can be made. These eco-friendly event technologies are becoming a must-have for meeting sustainability goals and showing your commitment to the environment. 

As the pace of innovation accelerates, it’s more important than ever for planners to stay up to date with emerging tools and evolving best practices. Instead of chasing every new development, the most successful professionals focus on building a strategy that aligns technology with their event goals and attendee expectations.

• Stay informed about trends.
  Monitor new event technologies regularly to ensure your planning stays ahead of the curve.
• Develop a coherent tech strategy. 
  Focus on integrating the best event technology that aligns with your goals, rather than adopting every new feature or platform.
• Invest in training and certification.
   Leading event technology companies often provide educational resources to help planners get the most out of their tools.
• Engage with vendor communities.
  Building relationships with technology providers and peer networks offers early insights into new releases and usage tips.
• Continuously evaluate ROI
  Assess how each technology supports event objectives, improves efficiency, or delivers measurable results.

What is the top event technology trend in 2025?
AI personalisation stands out, enabling scalable attendee experiences and intelligent planning.

How can event apps improve attendee engagement?
By offering real-time polls, Q&A, messaging, tailored itineraries, and push notifications all in one platform.

What role does VR/AR play in events now?
They’re used for virtual venue tours, remote participation, gamified experiences, and immersive product showcases.

What event tech supports sustainability goals?
Smart venue systems, mobile ticketing, digital brochures and carbon footprint tracking help reduce environmental impact.

The event technology landscape in 2025 offers unprecedented opportunities for event professionals to create engaging, efficient and memorable experiences, from AI-powered personalisation to immersive virtual reality and sustainable innovations.

When it comes to the best way to utilise new technology for events, remember that enhancing attendee experience and making processes more efficient should be your top priorities. It’s easy to feel overwhelmed when there’s so much innovation in events, but embracing technology and being inspired by trends is the best way to stay ahead of the game.