Aisles & Gangways

Exhibitors and contractors must remove all waste materials other than small items. Designated emergency aisles must be kept clear at all times - a floorplan of the emergency gangways can be found in the on-site Organisers' office. Please ensure you adhere to these rules to ensure a safe & accessible build up and you must co-operate with our Floor Managers. 

During the open period no objects must protrude from the stands into the aisles nor must furniture or displays or parts of displays be placed in the aisles. 

Under no circumstances may an Exhibitor (or staff member working on behalf of Exhibitors) be permitted to distribute any promotional material (including printed or other cards, circulars, articles, leaflets) at any point within the exhibition centre other than on their allocated stand space. This restriction includes the gangways surrounding your stand and all public spaces. 

Alcohol, Drugs & Smoking

The consumption of alcohol onsite during build up and breakdown phase is strictly forbidden. 

The taking of illicit drugs is strictly forbidden at all times.

It is an offence to smoke or to knowingly permit smoking inside the venue premises. If you observe someone smoking, a complaint may be made to any member of the exhibition team. This also applies to e-cigarettes and vaping. Smoking and Vaping will only be allowed in designated smoking areas outside.


Helium Balloons, Blimps and Toy Balloons are not permitted.

Banking & Cashpoints

There are two cash points are located inside the venue by the South Entrance however please note that Fira Barcelona Gran Via is now a cash free venue.


Children under the age of 16 will not be permitted in the halls during build and breakdown under any circumstance. 

On event open days, no one under the age of 16 years will be permitted to attend unless they have obtained prior written consent of the Organisers and may be required by the Organisers to be accompanied by a parent or guardian.

Visitors with children will be responsible for their children and will be asked to put their mobile number on a wristband to be worn by the child.

Student groups will only be accepted by prior arrangement with the Show Team.

Admissions Policy

Cleaning, Hygiene & Waste

Exhibitors must provide hand sanitiser and/or hand washing facilities within the stand design.  All high touch points e,g, counters, meeting tables, shared equipment, should be regularly cleaned with appropriate cleaning materials during build, show open and breakdown. Every stand must have hand sanitiser available for visitors and staff. 

It is essential that all relevant H&S regulations and control measures are in place for the use and storage of hand sanitiser. If you plan to have large quantities over 50L please contact the organiser. 

Enhnance cleaning services can be ordered from the Cleaning & Waste Supplier

It is your responsibility to maintain your stand in a clean condition at all times. The cleaning of exhibits will remain your responsibility, as will any special services that may be required such as the removal of bulk rubbish. Standfitting materials, carpet, pallets etc. are not included in the cleaning service and must be removed by the exhibitor or contractor. Any costs incurred for the removal of this type of waste will be forwarded to the exhibitor concerned. 

Please note that you will incur charges if you or your contractor leaves excess waste during build up and breakdown. 


Demonstrations, Presentations, Live Performances, Entertainment, and Music on Stands

Demonstrations and Presentations

Demonstrations and presentations can taken place on exhibition stands throughout the event as long as they are in line with the following event guidance;

  • Demonstrations/presentations must be safe and without risks to health and safety and where necessary covered by a risk assessment. 
  • Demonstrations/presentations must take place within the exhibitors stand space and not cause any obstruction within the gangways or surrounding stands.
  • Demonstrations/presentations likely to interest groups of 10 or more people must be located towards the centre of the stand and clearly shown on submitted stand plans. 
  • The noise level of the demonstration/presentation must not cause interferance to any meetings taking place or cause nuisance to any other Exhibitor.

The organiser reserves the right to cancel and demonstration/presentation or restrict the frequency if the above points are not met. 

All stands planning a demonstration or presentation must also provide details of this on the Stand Information Form and submit this before 1st Novmber 2022


Networking Hour

Networking Hour takes place between 6pm - 7pm Wednesday 30th November and is a dedicated time for networking to take place away from formal scheduled meetings. During this time exhibitors are permitted to have stand parties and entertainment on their stand including live music and performances. 

All stands planning an activation during Networking Hour must also provide details of this on the Stand Information Form and submit this before 1st Novmber 2022

Any stands attempting to start their stand parties before Networking Hour begins will be stopped by the organiser. 


Passes for Caterers / Entertainers / Performers etc.

Anyone working on an exhibition stands for a demonstration, persentation or during Networking Hour will need to register for an exhibitor badge and wear this before being permitted into the exhibition. 


Please remember that you are responsible for rectifying any damage caused to the fabric of the Exhibition buildings, by you, your agents or contractors. In your own interests you should satisfy yourselves as to the condition of your stand site before the building of your stand and after its clearance. It is essential to use a recognised adhesive tape when fixing any carpet directly to the hall floor as all carpet tape must be removed at the end of the exhibition. The correct tape can be purchased from the Organising office onsite at the exhibition. Any charges incurred by the organisers as a result of failure to remove carpet/carpet tape will be passed onto the exhibitor. The stand space must be completely clear and clean by the end of the dismantling period. Any waste left behind is subject to a charge.

Disabled Access & Parking

The venue is fully accessible for wheelchair users. For further information please click here

Face Coverings

We recommend that when you are in indoor spaces with individuals that you wouldn’t normally mix with, that individuals keep wearing face masks or coverings, unless exempt. 

Filming and Broadcasting

It is not permitted, without the prior approval of the Operations Team, to engage in or permit filming, sound or video recording, telecasting or broadcasting within the Venue. If approved, in certain cases, such activities may be subject to an additional charge as determined by the Operations Team. Please contact the Operations Team to discuss. 

First Aid  & Accidents

First Aid will be available onsite. If you require medical attention please contact the Organisers Office or any member of the exhibition team.

All accidents and near-misses must be reported to the Organisers via the Organsiers' Office, Floor Managers, of Health & Safety Officers. 

PA System

The Public Address system is for use of the Organiser and Authorities only. Only official and emergency messages will be broadcast, any requests for information to be announced will be refused.

Patents & Copyright

By entering into an agreement to attend this exhibition you warrant to RX that all designs and artwork on or relating to your stand and any exhibits and items displayed on your stand shall not infringe any trademarks or copyright or patents or other intellectual property rights of any third party in any way.

In the event that the exhibition is under any legal obligation (whether by virtue of a court injunction or order or judgement or a recommendation or decision of a Trading Standards Officer or otherwise) to have removed either any item or items displayed on your stand or any design or artwork on or relating to your stand then (without prejudice to any other rights which RX may have) RX reserves the right to assist the relevant authorities and where appropriate to have that item or items removed from your stand or to close your stand at the exhibition. No compensation or damages will be payable as a result of such removal or closure by RX.

The Organisers cannot accept responsibility for any conflict of trading at the Exhibition

Please be advised that it is an offence under Section 107 (3) of the Copyright, Design and Patents Act 1998 to screen films in public without a non-theatrical licence. For further advice on copyright please contact Federation Against Copyright Theft (FACT).

Personal Protective Equipment

If you are working onsite during the build up and breakdown you will be expected to wear appropriate PPE. You will be checked by security as you enter the venue to ensure you have a high viability vest and safety shoes. These are mandatory requirements and anyone not wearing these will be turned away from site. 

Promotional Materials

Stands are discouraged from handing out leaflets/giveaways.  We encourage you to review your promotional material and consider more sustainable, non contact methods to distribute information.

Site Rules

Please click here to view the site rules for the build and breakdown of the event.