1. Types of Hosted Buyer & accompanying complimentary services

1.1 Fully Hosted Buyers (with travel booked by ibtm world’s official travel management company)

Hosted Buyers (Fully Hosted Buyers with travel) will receive from Reed Exhibitions Limited complimentary:

  • Return / Round-trip economy travel from selected ports. Return travel will be booked into/from the same port.
  • Accommodation (room only), at one of Reed Exhibitions Limited’s official 4 or 5 star hotels. NOTE: Breakfast is not included in your accommodation.
  • Return/Round-trip transfers from Barcelona Airport and the hotel to the Exhibition venue during the Exhibition dates.
  • Entry to ibtm world.
  • Pre-scheduled appointments with Exhibitors of their choice and Destination Presentations in a personalised diary
  • Entry to official ibtm world’s complimentary networking events.
  • Refreshments in the ibtm world Hosted Buyer lounges.

1.2 Fully Hosted Buyers (with a flight reimbursement – available from selected ports only)

  • Hosted Buyers (Fully Hosted Buyers with a flight reimbursement) will receive from Reed Exhibitions Limited complimentary:
  • Flight reimbursement towards the cost of round-trip economy travel from selected ports. Maximum reimbursement amount will be agreed and communicated as part of the Hosted Buyer’s qualification process.
  • Accommodation (room only), at one of Reed Exhibitions Limited’s official 4 or 5 star hotels. NOTE: Breakfast is not included in your accommodation.
  • Return/Round-trip transfers from Barcelona Airport and the hotel to the Exhibition venue during the Exhibition dates.
  • Entry to ibtm world.
  • Pre-scheduled appointments with Exhibitors of their choice and Destination Presentations in a personalised diary.
  • Entry to official ibtm world’s complimentary networking events.
  • Refreshments in the ibtm world Hosted Buyer lounges.

1.3 Semi Hosted Buyers (without flights)

  • Hosted Buyers (Semi Hosted without flights) will receive from Reed Exhibitions Limited complimentary:
  • Accommodation (room only), at one of Exhibition’s official 4 or 5 star hotels. NOTE: Breakfast is not included in your accommodation.
  • Return round-trip transfers from Barcelona Airport and the hotel to the Exhibition venue during the Exhibition dates.
  • Entry to ibtm world.
  • Pre-scheduled appointments with Exhibitors of their choice and Destination Presentations in a personalised diary.
  • Entry to official ibtm world’s complimentary networking events.
  • Refreshments in the ibtm world Hosted Buyer lounges

1.4 Appointment Only Hosted Buyers (without flights and accommodation)

  • Hosted Buyers (Appointment only without flights and accommodation) will receive from Reed Exhibitions Limited complimentary:
  • Return / Round-trip transfers from Barcelona Airport to the Exhibition venue during the exhibition dates.
  • Entry to ibtm world.
  • Pre-scheduled appointments with Exhibitors of their choice and Destination Presentations in a personalised diary.
  • Entry to official ibtm world’s complimentary and networking events.
  • Refreshments in the ibtm world Hosted Buyer lounges.

1.5 Local Buyers

''Local Buyer'' means the meetings, events and business travel professionals who have applied to be 'appointment only' buyers but who will book and pay for their own travel and accommodation.  Local Buyers are buyers who are based in or around Barcelona and therefore do not require travel or accommodation. Reed Exhibitions Limited will not provide travel and accommodation to Local Buyers but they will receive:

  • Entry to ibtm world.
  • Pre-scheduled appointments with Exhibitors of their choice and Destination Presentations in a personalised diary.
  • Entry to official ibtm world’s complimentary and networking events.
  • Refreshments in the ibtm world Hosted Buyer lounges.

1.6 Flexible attendance options available:

You can choose whether you want to attend as a:

  • Fully Hosted Buyer
  • Semi-Hosted Buyer - without flights (outlined above)
  • Appointment only buyer – without flights and accommodation (outlined above)

Number of days on the show floor dependent on the Hosted Buyer’s country of origin

 

As a condition of receiving the complimentary services from Reed Exhibitions Limited, Hosted Buyers will be required to:

  • Actively participate in the Pre-Scheduled Appointment Programme; Hosted Buyers will be required to select fifteen (15) Exhibitor Appointment Preferences per day of attendance and rank in order of importance, completing the number of appointment selections within the stated timeframe given by the Show Team.
  • Meet the minimum number of Pre-Scheduled Appointments (PSA) per day of attendance at the Exhibition (excluding Destination Presentation sessions) - A minimum of ten (10) Pre-Scheduled Appointments (PSA) per day of attendance at the Exhibition. 
  • Select one mandatory Destination Presentation per day of attendance at the Exhibition.  
  • Attendance at all scheduled appointments and Destination Presentations is compulsory.  Hosted Buyers are expected to attend all functions scheduled in their diary. 
  • Do NOT cancel or re-arrange pre-scheduled appointments on-site unless the Exhibitor is in agreement and the Show Team has been informed.
  • All Pre-Scheduled Appointments must be attended on an individual basis
  • Appointments, Destination Presentations and education will be in English unless otherwise stated.
  • Wear business dress as a condition of entry to the Exhibition.

1.7 Failure by any person to comply with the requirements stated above may result in a review of the person’s Hosted Buyer status and / or exclusion from the ibtm world Hosted Buyer Programme and future ibtm events Hosted Buyer Programmes without refund of any sums that may have already been paid by that person. A significant shortfall by the Hosted Buyer on the minimum commitment with respect to attending appointments and Destination Presentation sessions shall be treated by Reed Exhibitions Limited as a No Show and No Show fees will apply (see “No Show” section below). Attendance at the above will be monitored on site by the Show Team.

Host Event Partners

Industry Partners

AIPC ECM ICCA ILEA MPI PCMA Site IAPCO UNICEO EMA ACS

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